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Saturday, December 19, 2009

Online Timesheets - A Cost Effective Solution

By Ian Need

Although a manual timesheet has long been an effective method of recording the time spent by employees on projects, manual timesheets have always been complicated and difficult to maintain. However with the advancements in technology; this task has become very simple and easy. You can keep all your timekeeping records easily on the web. Online timesheets are a very handy tool that automates the entry, tracking, billing and reporting of timesheets and expenses.

Online timesheet software is a powerful tool for businesses and organisations to computerise the entering, billing, tracking, and reporting of time and expenses. This type of software is quick and easy to use; it gives complete visibility of cost, revenue and profitability. It automates the time billing process, analyses employee and project performance, has budget management capability, offers comprehensive and ad-hoc reporting, and integrates time billing software with the financials of the company.

Online timesheet software helps you to manage the time, cost and revenues that are related to your business projects and services. It offers a wide range of applications which allow for close monitoring of profit visibility and a high level of control over the money you have spent. It tracks the progress of your projects, thus it also provides valuable forecasting and costing knowledge.

It covers all the departments, clients as well as the roles of the people linked with the project or the service. The revenues and the profitability of every project are efficiently recorded using the timesheets system and can be accessed easily.

However you may not know if your project is profitable, unless you have complete understanding regarding its progress. Online timesheet software helps to give you complete control over your project management process, reducing project cost. Time is recorded at the task level, along with the percentage of completion. The project manager can then check the progress and cost to-date against planned and current profitability. Future profitability can also be predicted by comparing the work completed and the planned efforts to complete the remaining work; helping improve decision making processes.

Key features make this software a compulsory requirement for efficient modern organisations. These include automated client billing, full cost and revenue captures, budgeting management capability, simple time capturing capability, productivity and utilisation analysis, comprehensive reporting and integration.

During a project the accountability of the workers' performance is essential. It is required for the efficient, on-time completion of the project. Performance indicators like working time, standard or quality of work and the productive utilisation of the employees can be analysed. Online timesheets can record the actual time and efforts of the employees, so that it is immediately available for the analysis of the performance of individual employees.

Expense management solutions allow the complete expense management of an organisation online. It captures expenses accurately and efficiently, and charges back to the clients with a full audit trail. A spreadsheet or a paper-based system is slow and has many inaccurate entries, while an expense management solution gives you a real time picture of the expenses of the company.

Online time sheet software can prove to be a very cost effective business tool that has the capacity to help take your business up to great heights of success.

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